Technical writers should use every productivity tool available to them to gather and present information, and facilitate the review process. A webinar, the two-way live video and audio "Web Seminar" broadcast, is one such tool.
Here are 7 ways how you, as a technical writer, can maximize the productivity of your webinar:
1) Distribute the agenda of the webinar to all participants in advance. In addition to the time, URL, and password of the webinar, also send your participants any supporting materials that they need to familiarize themselves with before the event. Studies show that when participants know what is expected of them and are well informed about the reference materials, they contribute at a much higher level. For example, if this is a document review session, makes sure everybody gets the draft document in question at least a few days before the webinar.
2) Have an alternative ready for those members who for one reason or another cannot establish a regular audio connection. A toll-free 800 number, for example, that carries the audio of the presentation could save the day.
3) Make sure that the video connection is "firewall-friendly" and it can be reached from behind your corporate firewall.
4) If you are going to use the session to gather information from Subject Matter Experts, make sure you have all your questions written well ahead of the session. A webinar is not the time to come up with last-minute questions on your feet.
5) Provide a way for your participant to make comments and ask questions both publicly and also in private, through one-on-one messaging.
6) Prefer a webinar host that can record the proceedings and deliver the video of the presentation. That way you can use the video as a documentation training tool and distribute it to selected others who couldn't make it to the webinar.
7) Survey and polling functionality is also very useful to get an overall feedback from your participants and improve your presentation the next time you hold a webinar.
If you are interested to read more about technical writing as a career and how it can help you earn a steady living, visit http://www.learntechnicalwriting.com. You might be pleasantly surprised with what you'll find out. Join the thousands who are already helped and inspired by this information provided by a Fortune 500 Senior Technical Writer. Visit today and claim your free report "How Much Do Technical Writers Make?"
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